Job Description

Administrative Assistant

Posted September 29, 2026

Non-Competitive Title

Salary Range: $110,489.60 - $124,284.16

DISTINGUISHING FEATURES OF THE CLASS:  The work involves performing administrative duties of a staff nature at the Erie County Water Authority. The incumbent carries through to completion specific work projects. The incumbent assists the Secretary to the Authority in the management of seasonal and part-time personnel. The incumbent will assist the Director of Administration with prescribed contract compliance functions, the overseeing of the work order system and the facilities manager plan, and in the supervising of the storing and processing of supplies. The incumbent is granted considerable leeway for exercise of independent judgment within the scope of assigned responsibilities. Work is performed under the general supervision of a higher-ranking administrative employee. Supervision is exercised over stores clerk, part-time and seasonal personnel. Does related work as required.

TYPICAL WORK ACTIVITIES:

• Meets regularly with department heads and supervisors to review application and performance of part-time and seasonal personnel;
• Maintains records and reports for proper evaluation of the part-time and seasonal personnel;
• Assists the Director of Administration in the overseeing of the work order system;
• Manages the contracts for cleaning of all Authority facilities;
• Meets with the Director of Administration to discuss preventive maintenance recommendations;
• Assists in the supervision of the performance of all maintenance, grounds and custodial work in all facilities;
• Assists the Director of Administration in the supervision of stores and inventory by making assignments, reviewing work, evaluating performances, as well as supervises and participates in the taking of periodic inventory.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Good knowledge of current administrative principles, procedures and techniques; good knowledge of the principles and practices used in public personnel administration; good knowledge of organization and staffing methods; good knowledge of skills, attitudes of personnel; ability to make clear and accurate analyses of acts, processes, etc.; ability to adapt to and implement new policies and practices; ability to plan and supervise the work of clerical and stock keeping personnel; ability to plan and maintain detailed inventory records and prepare reports; ability to present reports clearly and concisely in oral and written form; good judgment; tact; initiative; dependability; ability to maintain an effective and efficient personnel and employee records; ability to motivate and supervise effectively; physical condition commensurate with the demands of the position.

ACCEPTABLE EXPERIENCE AND TRAINING:         

A.    Graduation from a regionally accredited or New York State registered four (4) year college or university with a Bachelor’s degree and two (2) years of experience in Public Administration, Facility Management, Training Administration, Safety Administration or related field, at least one (1) year of which must have been in an administrative or supervisory capacity;

OR:

B.     Graduation from high school or possession of a high school equivalency diploma and six (6) years of experience in Public Administration, Facility Management, Training Administration, Safety Administration or related field, at least one (1) year of which must have been in an administrative or supervisory capacity;

OR:

C.    An equivalent combination of training and experience as defined by the limits of (A) and (B).

NOTE:        Verifiable part-time and/or volunteer experience will be pro-rated toward meting full-time experience requirements.

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